September 3, 2020 Minutes

13 Present

March 12, 2020 Minutes approved

• Treasures Report:
  • Current membership 24
  • Balance is $32,476.75 plus $4500 reserve for groomer fund.
  • Had Expenses of $17,001.01 since March and Deposits of $29,798.55 which includes the 70% trail fund distribution of $26,107. The remaining 30% is tentatively due in January.
  • Received a $500 donation from multiple anonymous donors
  • When turning in receipts for reimbursements, please be sure that they are legible for auditing purposes. An electronic PDF copy is acceptable and preferred.
  • Final Tucker payment is in February
• Trails:
  • Bridge over the Erie Canal on S55 east of Clyde needs rubber protection put in place.
  • Signs can be put up. Please be sure to check with landowners to let them know you will be there.  Remember Bowhunters are out starting October 1^st
  • Need additional ideas on deer fence crossings. Deer sparkers appear to work.
  • New deer fencing has just been put up on East Bay Road possibly requiring a reroute.
  • We have culverts, please contact Bryan if you need some. We also need fill for installed culverts.  Todd has volunteered some gravel, but we may need more.
  • Marion bridge needs to be re-decked. A motion was made, seconded, and approved to spend $1,500 for lumber and materials.
  • A motion was made, seconded, and approved to use $500 in materials to get trail C4 from Port Gibson to East Palmyra properly signed for safe travel from southwest clubs.
• Groomers:
  • Vulcanization of tracks for Tucker does not accomplish our intent. Tracks are approximately $5,000 ($1,000 less if purchased in spring).  May look to next year to buy a track if feasible.
• Groomer Barn:
  • We have a donated septic tank that can be installed, with the proper local approval requirements
  • Dave is going to investigate the possibility that the town of Huron may be installing town water past the property. He will have more details next meeting.
  • We have a security system that will be donated. Need to install and configure it.
• Miscellaneous:
  • New electronic version of rewritten club bylaws is complete. They will be presented for ratification next meeting.  They can be amended with proper motions and club approvals in the future.
  • Final work can be made for the completion of the 501(c)(3) application which required the ratified Bylaws.