March 2024 Minutes

[Snowman]

March 7, 2024, Minutes

21 of which 15 voting members were present.

Meeting called to order at 7:30 PM

February 1, 2024, minutes were accepted.

Treasures Report:

• Current Membership: 255.
• Previous Balance $35,666.67.
• Current Balance $27,359.78 plus $32,360.51 in reserve for groomer fund.
• Expenses of $10,196.78 and Deposits of $1,889.89
• Total Funds: $59,720.29
• Chicken BBQ netted $1,638.00 profit with $2,970 in sales and $1,332 in expenses.

Trail Projects:

• Mudge Creek – Need plan from contractor that will be doing the work.

Groomer Committee Report:

• Rich looking into old Erie club roller that may be able to be used for our use.

Miscellaneous:

• Chicken BBQ was a successful event. Special thanks to Jeremy and Tracy for organizing the event and to Larry for cooking all the chicken. We also need to thank all the volunteers for donating their time and talents to make this a success.
• A landowner offered to purchase 300 gallons of our unused off road diesel fuel for $1213. It was unanimously approved via electronic voting from all Board of Director members.
• Town water project scheduled for this summer. Restroom needs to be completed along with a sink.  Still need a toilet and sink donated if possible.  Also need volunteers to install.
• 501(c)(3) status –Rejected again. Application fee will be refunded.  Need to resubmit on long form.  Taxes should be filed as well as an accountant procured.
• Fender flares are not yet installed on UTV. Ted to follow up.
• Web site Raffle Ticket Menu with Local Raffle and Super Raffle pages created. Facebook post was created for followers to be able to contact us for purchase.
• The yearend newsletter needs to be mailed out to all members on March 14^th. Volunteers need to put into envelopes.
• Andy made a proposal for future fundraisers to list projects for which the funds are being raised.
• Bryan K made a motion, seconded by Tim C to form a committee to explore the feasibility of an ATV/UTV trail system to be used seasonally when snowmobiles cannot.
  • Unanimously approved with the following on the committee: Bryan K, Ted R, Tim C, Andy R, Rand C, Jeremy M, and Jeff V.

Election Results:

• Treasurer: Steve D Unopposed, Secretary cast 1 vote for Steve (1-year term)
• Secretary: John R Unopposed, Secretary cast 1 vote for John (1-year term)
• BoD Five (5) positions: Jeremy M, Rich R, Tim C, Todd L, Mike M, Bryan K.
  • Following 5 received top votes and are 1-year terms except as noted:
  • Bryan Klekota, Mike M, Jeremy M (2 year term), Tim C, Rich R

 

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