January 5, 2022, Minutes

16 Present.

Meeting called to order at 7:30 PM

December 1, 2022, minutes were accepted with no changes.

President/Vice President Report:

• When we get enough snow to groom, we are going to have groomer training and ride along. We will be sending an email to all active members to check if there are any volunteers.

Treasures Report:

• Current membership 235.
• Previous Balance $40,595.74.
• Current Balance $33,062.53 plus $21,844.70 reserve for groomer fund.
• Expenses of $8,871.21 and Deposits of $1,338.00

Trail Projects:

• Pile of trees on S40 north of the Elks club in Wolcott has been moved and minor trail reroute signed.
• Mudge Creek- Bridge. (Tabled to Spring)
  • The scope of the project and work with the DOT is being changed to a less expensive use of a retaining wall and extend the trail next to the guard rail to allow for the groomer to safely traverse that portion of C4.
• Countryman to Ridge Rd improvement has been tabled to the 3 year plan also pending 501(c)(3) as there are some volunteers that may donate time and equipment to accomplish this.
• Tree and stumps on S49 west of Rt88 have not been removed.
  • A motion was made by John, seconded by Todd, to hire Empire Enterprises to grind the stumps on S49 west of Rt88 not to exceed $800.00. The motion was unanimously approved.
• The following trails need GPS data collected this year:
  • S42C
  • S42
  • S55
  • S43B

Groomer Committee Report:

• All groomers have been serviced.
• PB hydraulic leak in the sight glass seal has been fixed
• PB passenger seat has been fixed. Jared, Jason, and Ted are going to change the window.
• PB front blade has been repaired.
• Batteries are weak on the groomers. Jared is going to load test both and replace if needed.
• Tucker needs a a bogie wheel replaced. Jared to order and will replace with the track with Ted’s assistance.
• Orion GPS units need to be plugged tested. They should auto register so that they can be renamed by Orion.

Miscellaneous:

• Town water project got pushed back and water will not be available until the spring 2023. Restroom needs to be completed along with a sink.  We could use a volunteer to install and plumb the toilet and sink.  We have a port-a-potty secured for the winter.  (Tabled to Spring)
• Could not get a fuel tank in excess of 300 gallons. We had our current distributer delivered and setup a new 300-gallon tank and pump in the area of Stones.  Dave has a lock for the pump.  We need to put a clipboard in the PB100 to keep track of when it is used for fuel.  Or we can have the operators that fill the groomer email/text the secretary on the quantity used.
• 501(c)(3) status – Lawyer needs the financial statements. Steve will provide to get the process back on track.
• Dale is heading up a project to assist with the recovery of the fuel tax used offroad for club reimbursement.
• Bryan brought up a discussion of a 3^rd This resulted in the formation of a groomer committee consisting of Todd, Jeremy, Gordy, Steve, Jared and Dave.  They can investigate, inspect, and get costs of a groomer/drag.  If they agree as a committee, they can then present back to club to move forward with full presentations and votes by the club if a purchase is recommended.