September 1, 2022, Minutes

8 Present.

Meeting called to order at 7:30 PM

Motion to approve April 7, 2022, minutes was made by Dale, seconded by Ted, was unanimously approved.

Motion to approve April 22, 2022, minutes was made by Jared, seconded by Andy, was unanimously approved.

Motion to approve July 21, 2022, minutes was made by Bryan, seconded by Ted, was unanimously approved.

President/Vice President Report:

• Line of credit application as been submitted to the bank. Waiting for the bank approval.
• Discussed possible additional Bank card for Marion to fuel groomer.
• Going to investigate getting another Fuel tank for Marion area. Possible will check with Stones for placement.

Treasures Report:

• Current membership 30.
• Previous Balance $42,224.97.
• Current Balance $6,167.69 plus $15,840.84 reserve for groomer fund.
• Expenses of $38,811.17 and Deposits of $2,753.87. Expense includes $22,680 for UTV.
• 70% trail fund has not yet been received.
• Request was made for Steve to go over our insurance policies (non-NYSSA) on buildings and vehicles.

Trail Projects:

• Need to rent a brush hog for a week. Need to plan and coordinate to get as many trails done as possible in the rental week.
• RR Crossing on C4 west of Stone Road has DOT approval as trail maintenance to grade the two hills and fill in the waterholes on both sides of the tracks. Need to schedule a dozer.
• Mudge Creek- Bridge.
  • DOT has approved
  • Engineer needed, along with DEC permit. Estimated cost is about $15,000.
• Countryman to Ridge Rd improvement could start with DOT approval. Tim C is going to get an estimate to remove trees and level the ground.
• S49 west of Rt88 need trees and stumps removed. Jared H. going to put a plan together to get the stump grinder rented and job completed.  Volunteers will be needed.
• Need to check with Jeff B. on any trails changes at Lancasters.

Groomer Committee Report:

• Both groomers need full service of fluids and filters. Need to also check all hydraulic lines.
• Drags need to be checked for wear. Mogul Master needs pan welded.  Jared checking on cost from D&D Welding.
• PB has a hydraulic leak in the sight glass seal.
• Orion GPS units need to be plugged in and tested. PB is done Jeremy will install the Tucker.
• PB 100 needs rear window replaced, and the passenger seat locked.
• Tucker replacement track is in and will be delivered when they are in the area, or we can pick up.
• Tucker’s drag side to side skis drift. Need to check with Todd L.
• A motion was made by John and seconded by Ted to amend the existing motion from Jared in the April 28^th minutes for purchasing the old mogul master without the Bombardier groomer not to exceed $2,000 including trucking. The amended motion was unanimously approved.

Miscellaneous:

• Septic and leach field is installed. Special thanks to J D Fowler of Fowler Farms and Matt and Mark Hanlon of Crown Electric for donating the time and equipment for the septic.
• Drainage at the rear of the barn has been installed to properly drain runoff.
• Fowler Farms will be removing the remaining trees along the property line with the orchard.
• Town water project got pushed back and water will not be available until the spring. Restroom needs to be completed along with a sink.  We could use a volunteer to install and plumb the toilet and sink.
• We can have the gas turned off between April and October and back on again at no cost. This will remove the delivery charges during that time.
• We have been offered four (4) I-beams, 32 Feet in length for free if we can pick them up.
• Ted brought a motion, seconded by John, to amend the bylaws for the application of the 501 (c)(3) as follows. This motion will be on the next meeting agenda for additional discussion and vote.
  • Change Article 10 – Club disbandment, Section 4 – Asset Disposal
  • If it is the consensus of the above stated vote to dissolve the club, all assets shall be disposed of under the supervision of the Board of Directors. From these proceeds first all debts shall be paid in full and if there is any remaining balance, this balance shall be distributed to current active members as required by law.
• A motion was made by Jared and seconded by Ted to Donate $100 as a prize for the 2023 Super Raffle in Lakeshore Riders name.